Human Resources Assistants Except Payroll and Timekeeping

We are hiring Human Resources Assistants Except Payroll and Timekeeping for one of our clients in Miami FL.

Job Description:

This is a professional level position which provides administrative support to the daily operations of the Human Resources Division which falls under the Administrative Office of the Courts (AOC). Work requires excellent communication and customer service skills initiative independent judgment discretion in answering and processing of requests for information and maintaining confidentiality of sensitive matters. Working relationships are established with judges court personnel state and county officials other agency personnel attorneys and the public.

• Serves as the first point of contact for the division.
• Greets visitors screens telephone calls provides general information at front desk area.
• Provides personnelrelated support to the judiciary and employees regarding pay and benefits.
• Prepares correspondence and maintains calendar of appointments.
• Assists with the audit of biweekly payroll and confirms timesheets are completed timely to ensure compliance by the established deadline.
• Processes insurance status changes and sends reminders to new hires regarding eligibility for insurance benefits.
• Responsible for maintaining and managing both a paper and electronic file room of personnel records.
• Processes and distributes incoming faxes and mail (postal/interoffice); coordinates document delivery and pickups to and from MiamiDade County offices.
• Completes data entry in internal and external personnel management systems.
• Manages the issuance of Circuit identification cards to both internal personnel and approved external personnel including generating invoices when applicable.
• Orders maintains and tracks supplies and equipment.
• Maintains monitors and updates various reports including but not limited to employee database bailiff list background check log Rohde Parking list MiamiDade Easy Cards annual longevity pin awards and certifications/validity of licenses as needed.
• Completes employment verifications and processes public records requests as needed.
• Processes new hires including but not limited to completion of paperwork and notarization of same fingerprinting and entering information into relevant databases.
• Conducts presentations.
• Assists with payroll training New Employee Orientation (NEO) and general clerical functions.
• Provides back up assistance to other HR JA Administrative Assistant 2.
• Assists recruitment team with scheduling interviews verifying previous employment scheduling preemployment screening preparing job offer letters and creating employee personnel files.
• Assists with processing tuition refund and waivers and ensures compliance with policies guidelines and procedures.
• Performs additional duties as assigned.

Education required:

• Bachelors degree from an accredited fouryear college or university with a major in Human Resources Business or Public Administration Management Psychology Social Science Behavioral Science or a related field.

Experience required:

• Three (3) years of related professional experience in Human Resources or public employment.
• Bilingual in English/Spanish preferred.

Knowledge Skills and Abilities (KSAs):

• Proficient knowledge of general Human Resources policies and procedures.
• Knowledge of federal and state employment law.
• Proficient knowledge of general office procedures.
• Proficient knowledge in Microsoft Word Excel Zoom Access and PowerPoint.
• Ability to pay close attention to detail
• Must possess excellent organization and time management skills.
• Knowledge of MiamiDade County software and programs (PeopleSoft and Time and Leave) is highly desirable.
• Knowledge of state and county pay and benefits policies provisions and guidelines is preferred.
• Knowledge of business arithmetic.
• Must possess excellent communication and customer service skills.
• Ability to be resourceful responsive and observant while paying special attention to detail when performing assigned tasks.
• Ability to be flexible in the face of interruptions and reprioritize assignments as needed.
• Ability to communicate effectively and tactfully orally and in writing.
• Ability to maintain adequate records and files.
• Ability to accept and adapt to changes in policies procedures and/or technology.
• Ability to adapt to changes in work assignments.
• Ability to make presentations to court personnel in a professional dynamic and efficient manner.
• Ability to establish and maintain cooperative working relationships with internal and external customers such as the judiciary personal staff AOC executive team court staff MiamiDade Countys Human Resources Division and Office of Management and Budget (OMB) Office of the State Courts Administrator (OSCA) Public Defenders Office State Attorneys Office Office of the General Counsel volunteers and the public.

Working conditions/physical demands/licenses certifications:

Working Conditions:

• Moderate noise; business office setting.

Physical Demands:

• Work involves a significant amount of standing walking sitting talking listening and reaching with hands and arms; must be able to transfer up to 10 pounds. Walking to nearby court and other government building locations is required.

Communication:

• Conveys and receives information in person via email and over the telephone.

Knowledge Skills and Abilities (KSAs):

• Proficient knowledge of general Human Resources policies and procedures.
• Knowledge of federal and state employment law.
• Proficient knowledge of general office procedures.
• Proficient knowledge in Microsoft Word Ex.

Work hours:

• 8 am to 5 pm.

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment that enables to find the high quality of talent with high success rate of talent delivery keeps us continue to be the best in the industry.