Executive Assistant

Role Executive Assistant
Location: Kharadi Pune
Shift Timing: Shifts: 9.30 AM 6.30 PM

The Executive assistant plays a critical role in providing comprehensive administrative and operational
support.
Key Responsibilities:
Administrative Support:
Manage the calendar scheduling appointments meetings and conferences.
Prepare and organize materials for meetings presentations and reports.
Screen and prioritize incoming emails phone calls and correspondence.
Maintain and update important documents records and databases.
Identify issues and challenges that require attention and bring them to notice.
Propose solutions and take the initiative to address minor issues independently.
Communication:
Serve as a liaison between internal and external stakeholders.
Coordinate and facilitate communication between different departments and teams.
Respond to inquiries and requests.
Communicate effectively and professionally in person via phone and through written
correspondence.
Travel and Logistics:
Make travel arrangements including flights accommodations and transportation.
Prepare travel itineraries and ensure all necessary arrangements are in place.
Manage expense reports and reimbursements related to travel and other business expenses.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Maintain a high level of confidentiality in all interactions and communications.
Time Management:
Prioritize tasks and manage the stakeholders time efficiently to optimize productivity.
Anticipate and proactively address scheduling conflicts and timesensitive matters.
Qualifications:
Bachelor degree preferred.
Proven experience as an executive assistant or in a similar administrative role with 8 to 10
years of relevant experience.
Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other
relevant software.
Excellent verbal and written communication skills.
Exceptional organizational and timemanagement abilities.
Discretion and a professional demeanor when handling confidential information.
Ability to multitask and prioritize tasks effectively.
Strong attention to detail and problemsolving skills.
Adaptability and flexibility to manage changing priorities and tasks.
Experience in project coordination and event planning is a plus.