Site Admin Clerk

KEY RESPONSIBILITIES

Timekeeping & Documentation

• Ensure the timely submission of all timesheets to the Head Office weekly with correct allocation of hours and overtime.
  
• Monitor and record timekeeping absenteeism sick leave incidents on duty (IOD) and other timerelated discrepancies on timesheets.
  
• Obtain and verify correct signatures on relevant documents.
  
• Complete necessary termination and transfer documentation.
  
• Notify the HR Department of employees with excessive absenteeism or those who are absent without leave (AWOL).
  
• Complete and submit engagement forms termination forms and contract renewals to the office.
  
• Liaise appropriately with internal staff.
  
• Manage and maintain the timekeeping system.
  
• Conduct physical checks on the labor force and record individual activities on timesheets; submit these to the office.
  
• Compile reconcile and send timesheets to payroll weekly.
  
• Provide administrative support to the project manager and other construction staff.
  
• Act as a liaison for the contractor subcontractors various construction teams and site personnel.
  
• Monitor and record attendance of site labor force ensuring they clock in and out on the authorized attendance register.
  

Material / Plant Transfers

• Ensure that materials transfer books and bulk material registers are completed with the correct information and authorizations.
  
• Monitor deliveries to the site.
  
• Ensure correct codes are allocated to materials.
  
• Maintain all asset registers on site.
  
• Control delivery invoices.
  

General

• Assist with document control duties in the absence of the Document Controller.
  
• Supervise the site office cleaner.
  
• Perform any other adhoc duties as required.
  

Administration

• Type general correspondence for Site Management as required.
  
• Handle faxing emailing and filing of all site documentation.
  
• Assist Management with meeting preparations including teas coffees and refreshments.
  
• Maintain the project filing system according to policy.
  
• Organize and schedule appointments.
  
• Check and distribute documents and correspondence.
  
• Maintain filing systems.
  
• Photocopy and scan documents.
  
• Send emails.
  

Requirements

• Grade 12 or Equivalent.
  
• Computer Literate.
  
• Proven record of administrative experience.
  
• Excellent administrative skills.
  
• Basic administrative clerical qualifications.
  
• A University Certificate or Diploma in a relevant field is advantageous.
  
• Adminrelated qualifications or training are preferred.
  

COMPETENCIES

• Broad understanding of current construction practices methods and materials.
  
• Knowledge of construction site administration.
  
• Excellent interpersonal communication skills.
  
• Familiarity with construction scheduling techniques.