Events Assistant

Position Title: Event Assistant

Department: Events & Marketing

Location: Saint Louis MO

Reports to: Event Manager

Employment Type: FullTime

Job Overview:

As an Event Assistant you will support the Event Manager in planning coordinating and executing various events. This role is an excellent opportunity for someone looking to start a career in event management providing handson experience in all aspects of event planning and execution.

Key Responsibilities:

• Event Planning Support:

  • Assist in the development of event concepts and themes.
  • Conduct research on venues vendors and other eventrelated resources.
  • Help prepare event proposals budgets and timelines.
  • Participate in brainstorming sessions to generate creative ideas.

• Coordination and Logistics:

  • Coordinate event logistics including registration attendee tracking presentation and materials support and pre and postevent evaluations.
  • Assist with onsite setup and breakdown of events ensuring all details are handled efficiently.
  • Communicate with vendors and service providers to confirm arrangements and delivery of services.

• Administrative Tasks:

  • Maintain event databases and manage eventrelated documentation.
  • Prepare and distribute event materials such as invitations agendas and handouts.
  • Handle general office duties including answering phones managing email correspondence and organizing files.

• Onsite Event Assistance:

  • Provide onsite support during events ensuring everything runs smoothly.
  • Assist with attendee registration and checkin processes.
  • Address any issues or emergencies that arise promptly and effectively.

• PostEvent Activities:

  • Collect and analyze feedback from event participants.
  • Assist in the preparation of postevent reports and summaries.
  • Help with the inventory and storage of event materials.

Qualifications:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
• Flexibility to work evenings weekends and holidays as needed.