Executive Assistant

Gurucul is on the hunt for a motivated professional Executive Assistant who will be responsible for the administrative and executive support to our CEO. This position is based onsite at Gurucul HQ based in El Segundo CA and may require some weekend and afterhours availability as needed.

• Organize and coordinate the CEOs calendar including adding and rescheduling meetings providing daily briefings coordinating logistics for speaking engagements and special event invitations
  
• Communicate schedule changes with all involved parties
  
• Act as a gatekeeper for internal and external contacts including emails phone calls reports and internal correspondence
  
• Draft review and send communications on behalf of company executives
  
• Support the CEO as needed in preparation of presentations speaking engagements and other internal and external meetings
  
• Manage and arrange travel arrangements for CEO and others
  
• Track expenses and prepare expense reports for reimbursement and billing
  
• Maintain office and kitchen inventory coordinating with IT department on office equipment if needed
  
• Provide general support to office visitors
  
• Manage relationship with vendors service provides and landlord ensuring all items are invoiced and paid on time
  
• Maintain and update office phone lists email distribution lists and other similar systems
  
• Perform occasional offsite trips for items as needed
  
• Other duties as assigned
  

Requirements

• Bachelors degree or higher
  
• Minimum of 5 years of experience as an Executive Assistant
  
• Highly meticulous solutionsoriented approachable and friendly but assertive and professional
  
• Excellent oral and written communication skills
  
• Ability to handle sensitive information with discretion and confidentiality
  
• Ability to manage multiple tasks under strict deadlines
  
• Ability to plan effectively but remain flexible to handle unexpected changes
  
• High tolerance for ambiguity changing work priorities and deadlines and a willingness to take on responsibilities and prioritize own work on multiple projects
  
  

Benefits

• $66560 $90000 / year depending on experience
  
• Gurucul offers a competitive compensation package including medical/dental/vision/life insurance EAP 401k paid time off and paid holidays