Office Management and HR Support Intern

About

Are you ready to be part of a groundbreaking company at the forefront of Industry 4.0 Pelico is on a mission to drive the transition of factories towards greater resilience agility and resource efficiency through datadriven collaboration.

Pelico headquartered in Paris France emerged in 2019 as a result of merging the finest talents from the realms of Tech Data Science and Manufacturing. With operations expanding swiftly in France Germany and the United States we are a dynamic force transforming the factory supply chain landscape. Our growth trajectory is fueled by unwavering support from Tier 1 VCs like 83North and reknowned investors including CEOs from renowned companies like Datadog and Mirakl.

Pelicos operations management platform gives factory teams the agility and resilience to quickly respond to any supply chain disruptions and act fast to mitigate their impact. With the platform factory teams align on a single source of truth to anticipate bottlenecks prioritize corrective actions speed up crossfunctional collaboration and simulate alternative production and repair scenarios.

Job Description

What youll do & learn

In a context of hypergrowth the objective of this Office Manager internship is to make life easier for our 120 coworkers in Paris working alongside our Office Manager and HR Department.

This role will ensure the smooth running of our office by ensuring good atmosphere and efficient administrative management while promoting the wellbeing of our employees and the integration of new arrivals.

This worklinked placement is the perfect chance to put your theoretical knowledge into action and embark on a 100% practical adventure. Our Office Manager & HR team will be there to guide you every step of the way.

Office Management and Culture

• Making sure our offices are pleasant by ordering putting away and maintaining levels of snacks drinks fruit etc.
• Managing stock
• Setting up meeting rooms
• Communicate with our various service providers
• Help organise monthly internal events to strengthen team cohesion (breakfasts Board Game Nights Thursday drinks Yearly Seminar)
• Help organise offsite notes by sending out reminders creating the necessary documents and helping with communication on Slack and Notion.

Administrative support

• Receive purchases of office supplies and maintain appropriate stock levels.
• Ordering putting away and maintaining levels of snacks drinks fruit etc.

HR

• Leveraging existing tools to automate repetitive tasks
• Support Talent Acquisition occasionally (coordination of interviews)

Onboarding assistance

• Prepare welcome kits
• Help organize onboarding sessions
• Update newcomers calendars
• Be the main contact for answering their queries
• Collect feedback

Preferred Experience

Pelico promotes inclusion and nondiscrimination and acts daily in favour of social mix gender equality senior citizens & disability

What you embody

• Youre studying and willing to gain a first experience working in an StartUp in Internal Operations field.
• You have internship agreement from your school.
• Youre professional friendly dynamic structured committed to your tasks and have excellent interpersonal skills you collaborate easily with other team members.
• Detail oriented you are reliable in the quality of your work and respect of deadlines
• Communication: you are able to convey efficiently a message
• Fluent verbal and written English and communicative French
• At Pelico were committed to supporting you as you take up your new role and training you in our working methods.

What we offer

Join an exciting adventure with a lot of challenges at all levels!

• Office location at the heart of Paris (75002)
• Team events every month
• Remote flexibility & 6 weeks of Work from Anywhere
• 1300 gross per month
• 50% meal allowance: 10/day worked (Swile card)
• 1 PTO per month worked
• 100% public transportation paid by the company
• Additional days off for your exams

Recruitment Process

Our recruitment Process

1. Screening call Aleksandra Talent Acquisition Specialist (20 min)
2. Onsite Meeting with Claudia (Office Manager) and Jade (Hr Coordinator)
3. Reference checks
4. Offer letter within 48 hours

How to apply

Submit your resume to

Other information

The position is based in Paris.

Internship duration: 46 months

Start date: 1st July