Nick Ushakov Personal Assistant remote

Personal Assistant to Nick Ushakov a successful entrepreneur in the US (remote)

Nick Ushakov is one of the cofounders of TraceAir a Silicon Valleybased startup supported by techfocused venture fund SistemaVC ENGEO Independent Construction and 500 Startups. Founded in 2015 TraceAir is a cloud platform designed to help construction companies control progress quality and costs with a visual interface and smart analytics leveraging drone data for enhanced management.

Nicks entrepreneurial spirit was evident from a young age. His first venture involved reselling mobile phones. Together with a friend he would scan newspapers for underpriced phones purchase them and resell them at a higher price in the next edition of the same newspaper.

His interest in technology led him to pursue a degree in Mechanical Engineering at the University of Bristol. Seeking to combine his technical expertise with business acumen he later earned a degree in Management Science and Engineering from Columbia University in New York. This move not only helped him transition to the US but also allowed him to refine his understanding of both engineering and business.

After graduating from Columbia University Nick aimed to deepen his business knowledge particularly in marketing. He joined a brand strategy boutique consulting firm in New York where he worked with prestigious clients like Google Chanel PayPal and Unilever. However after six months he realized that he missed the opportunity to create tangible products and see them being used in the real world. This realization prompted him to leave the corporate world.

Driven by his passion for innovation and creation Nick along with his cofounder Dmitry started TraceAir and has been dedicated to it fulltime ever since. The mission of TraceAir is to automate construction processes through advanced technology.

Outside of his professional endeavors Nick is an adventureseeker and a curious individual. He regularly listens to audiobooks works on his own film screenplays and surfs big waves. His diverse interests and relentless curiosity continue to fuel his entrepreneurial journey.

Now Nick is pretty busy with his tasks & schedule so hes looking for a parttimePersonal Assistant to help him organize his tasks and make it a perfectly detailed & structured combination of daytoday activities. Are you an organized techsavvy and thoughtful person who wants to work with an experienced entrepreneur and learn from him Apply now!

What will you do

• Organize and book travel arrangements including flights accommodation (Airbnb hotels) and local transportation.

• Plan itineraries for various destinations identifying local sports facilities restaurants events and other points of interest.

• Maintain and update a detailed travel calendar to ensure timely attendance of scheduled activities and events.

• Conduct thorough online research to gather necessary information for various personal tasks or projects.

• Compile and present research findings in a clear and organized manner.

• Assist in movie production conducting research related to film production including identifying and contacting potential producers assisting in organizing and managing film project timelines ensuring that all deadlines and milestones are met.

• Assist in building and maintaining a structured system for personal habits including sports nutrition and health research.

• Ensure timely participation in events and activities by managing logistics and minimizing administrative burdens.

• Handle miscellaneous personal tasks that have been delayed or overlooked.

• Assist with various businessrelated tasks such as organizing data in tables finding specific information and making businessrelated calls.

• Prepare proofread and format documents and presentations.

• Coordinate with external companies and organizations for supplies services and other business needs.

Requirements:

• Excellent English skills you may communicate with Nick in Russian (if you speak it not needed though) but youll definitely need strong English to communicate with other people and organizations.

• Excellent attention to detail and we mean EXCELLENT! You should be the person who cares about every small detail and the one who checks for the mistakes of others.

• High level of intelligence and problemsolving skills. Your task is to find solutions so you never stop until you reach the goal.

• Organized and detailoriented ensuring all tasks are completed accurately and efficiently.

• Strong communication skills with the ability (and desire) to make phone calls and talk to people effectively.

• Proactive and persistent capable of thinking outside the box and following through to resolve issues.

• Competent in using technology and various online tools for research and organization.

• Ability to work with multiple tasks at the same time without losing the quality of your performance.

• Efficiency you know exactly how to organize not only your work and personal time and dont want any minute to go to waste but you are a supernatural organizer who can bring the chaotic life of another person to an ideal structure.

• Selfreliance and proactivity you are a person who can work under little or no supervision always make sure to complete your tasks and meet deadlines. You never hesitate to suggest new ideas.

• You are ready to be honest with your manager discuss problems and complicated situations. You are not afraid to ask questions if some part of a task is unclear.

Not necessary but will be a great plus:

• Preferably some previous experience in a similar role of a Personal Assistant demonstrating the ability to handle varied and complex tasks.

• Experience in travel planning research business support or a related field is advantageous.

• Experience in the film industry or a role supporting creative projects is a plus.

• Higher education is preferred but not mandatory if relevant experience and skills are demonstrated.

Working hours:

Flexible working hours are required as tasks can generally be completed out of sync with immediate needs so he expects you to work 4 hours per day.

What we offer:

• Parttime schedule (4 working hours per day 5/2). We will not consider the candidates planning to combine several jobs.

• Unique opportunity to work closely with a successful entrepreneur in the US.

• Remote work. You may be located in almost any country or city just need a good Internet connection a computer to work from and the opportunity to adjust your working schedule for Nick.

• Stability this is not an internship or project work; we consider only the candidates looking for a longterm commitment.

• Quick selection process.

Application deadline: June 21 2024.

Please note that the later you apply the more intensive your selection process will be; for example you will have less time for the test assignment etc.

1. Fill in the application form attach your CV;

2. Complete the test assignment;

3. Have a Zoom interview with Hire5s Recruiter;

4. Have a Zoom interview with Nick;

5. Get hired!