Administrative Services Assistant

Job Id: 62867

Position: Administrative Assistant

Department: TN DOH

Location: 710 James Robertson Parkway 6th Floor Andrew Johnson Tower Nashville Tennessee 37243

Duration: 6 Months

Shift: 8:00 Am To 4:30 Pm

JOB DESCRIPTION

under general supervision is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties that do not require his/her personal attention. Routinely acts as a liaison between the executives office and the governors office departmental staff and other state departments and agencies local and federal agencies and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments citizens and employees as required; attends receptions luncheons dinners and other gatherings in performing personal contact duties. Assigns trains supervises and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment promotion demotion transfer retention and increases for exceptional performance. Handles routine correspondence including the composition of replies and routes to the appropriate operating division for a reply; prepares nonroutine correspondence as requested; assembles information for speeches staff meetings and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelors degree; qualifying fulltime increasingly responsible subprofessional experience or paraprofessional or professional experience may be substituted for the required education on a yearforyear basis to a maximum of four years