Admin Assistant

Sivanesan at (224)

Department: Finance and Accounting

PURPOSE OF JOB:
The Department Coordinator is responsible for performing a range of clerical and administrable tasks to support daily operations in an office setting. This role serves as the point person for maintenance mailing shipping supplies equipment bills and errands. The idea candidate should be adept at multitasking and be able to handle both administrative and clerical responsibilities effectively.

JOB DUTIES/RESPONSIBILITIES:
Responsibilities include but are not limited to:
Oversee guest experience sorts incoming mail and packages.
Provide general administrative and clerical support.
Maintain the Bellevue office condition and cleanliness and arrange necessary work orders for repairs.
Perform vendor invoice data entry vendor payment and employee expense reimbursement.
Assist with Accounts Receivable invoice mailing.
Assist various departments with administrative/clerical tasks.
Inspect and perform quality check on returned products.
Assemble/disassemble package/products and ship to vendor.
Distribute scan and ship demo product to customers.
Organize and maintain physical filing system.
Organize office layout purchase office supplies and maintain proper stock levels.
Other tasks as assigned.

SKILLS ABILITIES AND OTHER REQUIREMENTS:
Excellent knowledge of Excel and Office applications.
Oral and written communication skills.
Excellent analytical organizational interpersonal and problemsolving skills.
Ability to work with people at all levels of the organization.
Selfstarter with ability to work independently with minimum supervision.

QUALIFICATIONS:
AA/BA Degree
13 years of relevant experience in an office setting
Must have the highest level of integrity and business ethics.
Strong verbal and written communication skills. Ability to tailor and deliver messages at various levels within the organization.

Purpose of this Role & Key Requirements / Day to Day life:

• This position will be responsible for maintenance shipping and billing within this office setting. This person will sit at the front desk admin work will also perform accounts payable data entry and printing checks physical filing system.

Top Skills

• Microsoft office Suite Excel
• Accounting software
• Office setting

Medical Devices Industry Experience: Not required

Education: High School

No of Years if required Experience: 1 to 3 years of experience

Interview Process: 1^st round is video call with Managerfor 45 minutes and 2^nd round is onsite but not decided yet

Hours of Operation: Normal

Travel Involved No