Administrative Assistant- Procurement Support

Description:

This individual will provide support for the purchasing of materials equipment supplies and services necessary to support the company strategic plan. The continuous and intermittent functions that are conducted relate strongly to the specialties of the unit and this individual must be familiar with administrative conventions and practices for the specialties. Tasks that are performed may involve complex documents spreadsheets reports and presentations as well as completion of specialtyspecific templates and forms. Principals provide most substance for such materials but the incumbent will be required to compose relatively common and straightforward correspondence items and to insert standardized elements into specified formats.

US Citizenship or Permanent Resident is required for this position.

Responsibilities:

• Reconcile the weekly RFQs
• Present completed RFQ packages to Buyer/Planner
• Open Purchase Order follow up:
• Reporting filing cadence calls
• Defense Priorities & Allocations System (DPAS) Acknowledgment and updating rating to PO lines and notifying suppliers
• Assist with resolving AP payment issues receiving issues wrong addresses pricing
• Review and maintain Outlook folders
• Trade Secret compliance
• Inspection support
• New supplier request onboarding and maintaining existing supplier accounts.

Qualifications:

• At least 2 years of relevant and progressively skilled fulltime work experience.
• Directly relevant Associate Degree.
• Basic office skills.
• SAP experience and ability to speak to T codes
• Interpersonal relations.
• Use of a wide range of automated office and information technologybased equipment are needed.
• As office equipment technology and software evolves the incumbent is expected to remain proficient with advances up to the level of service described for this position.

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