Accounts Payable Specialist

The Accounts Payable Specialist duties are to perform standard Accounts Payable functions in Agency s Business Office.

Essential Responsibilities:

Responsible for the accounts payable function. Assigned responsibilities include receipt of invoices or payment vouchers circulation of invoices for Manager Approval entry of invoices or payment vouchers into the accounts payable system payment of bills according to the Business Office Guidelines and distribution of checks according to individual needs.

Analyze all accounts on a monthly quarterly and annual basis to ensure payment accuracy

Maintain effective communication within the Agency with our vendors and other external organizations to ensure that invoicing is accurate timely and well documented.

Keep track of all company credit card spending and make payments on credit accounts

Investigate and aid in resolving any issues with payments or request. This may include voiding and reissuing checks.

Responsible for the collection and maintenance of the W9 records. Creation distribution and reporting of year end 1099 s

Maintain cash sheet for disbursements. Provide CFO with a weekly cash standing based on cash sheet data.

Maintain vendor files through electronics storage and hard copy based upon approved destruction policies. In addition ensures that all vendor files and computerized accounts payable records are complete and suitable for audit.

Assists the Controller / Business Office Manager by undertaking special projects as assigned

Requirements

Education and Experience

Associates degree or higher.

Minimum 1 year working experience in large volume automated Accounting Department with responsibility for Accounts Payable bookkeeping.

Basic understanding of the accounts payable process including invoice receipt and processing approval for payment and payment of bills.

Skills and Abilities

Demonstrate a commitment to The Moore Center s values

Comply with all state agency and department policies and procedures

Possess excellent analytical planning and communication skills

Ability to work under critical time restraints

Ability to work with little instruction on daytoday activities general instructions on new assignments.

Demonstrate a strong emphasis on Customer Service skills both to our clients and all staff

Possess strong time management and organization skills includeng the ability to prioritize multiple tasks and ensure timely follow through

Ability to work independently and as part of an interdisciplinary team

Demonstrate excellent verbal and written communication skills

Demonstrate proficiency in Microsoft Office including Word Excel Outlook and the ability to master new software

All staff must adhere to the NH state law requiring mandated reporting of suspected abuse neglect or exploitation. Additionally staff are required to maintain criminal motor vehicle and Bureau of Elderly and Adult Services record checks that meet agency standards. Staff are also required to travel and transport clients when applicable. This includes having access to a reliable vehicle a valid driver s license and maintaining personal auto insurance of $100000/300000.

Benefits

We offer a competitive salary plus a comprehensive benefits package including:

• Medical and dental insurance
  

• Life insurance
  

• Short and longterm disability insurance
  

• Flexible Spending Account
  

• Paid time off
  

• 403(b) Plan (agency match of up to 4% after one year)
  

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