Qatar - Onsite HR Co....
Qatar - Onsite HR Coordinator - Personnel Administration
Posted on :
03-04-2024
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1 Vacancy
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Job Description
Job Title: HR Coordinator Personnel Administration
Department: Human Resources
Location Qatar
Duration 10 Months
Experience 35 Years
Arabic and English language Mandatory
Oracle Fusion Experience. Mandatory
Personnel Management Experience. Mandatory
Employee relationships. Mandatory
Human Resources Operational Experience. Mandatory
Job Objective
Perform administrative functions of the human resources department and ensure smooth onboarding of new joiners complete off boarding formalities in compliance with the current policies provide various services to the employees and maintain positive employee relations.
Adequately maintain HR archiving system and recommend changes to improve the current system. Resolve recurring issues with expertise gained by HR/system processes.
Responsibilities/Communication/OHSE
Key Roles & Responsibilities
Personnel Administration
Ensure accurate records of employee s data are maintained to facilitate timely and easy retrieval of information
Assist in the exit clearance process of separating employees; and deliver various payment related documents to Finance and confidential documents as instructed.
Monitor and update the company s retirement plan and ensure that the retirement letters are issued with required notice period
Archiving
Evaluate personnel records or files for preservation and retention
Retain and maintain Human Resources related materials records files in the HR database systems or archives
Provide reference services for employees needing archival materials
Build strong relationships with external archiving companies gather vendor information and acquire their arching services
Support in facilitating training sessions on archival procedures in order to make the retrieval process for employees easier and efficient
HR Systems & Processes Support
Guide Employees and Department Coordinators on policy procedure HR systems and provide necessary support
Support enhancement and automation of Personnel Module in Oracle Fusion
Review Personal Contributions received through ESS updating and changing Assignment forms in Fusion to reflect Payroll module for various eligibilities and for policy compliance and accuracy
Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs to confirm their viability prior to moving to production
Promptly address any system workflow errors troubleshoot problems or needs and escalate them to the IT Department and rectify in coordination with IT
Others
Lead the Department Coordinators team to perform tasks in Oracle Fusion and in case of experiencing process related issues
Analyze and provide various reports to the management
Complete internal auditor s requirements during audit process provide documents and other information upon request
Perform job related duties as assigned
Minimum Qualification/Experiences/Skills
Education & Professional Qualification:
Diploma Degree in Secretarial or Office Management or equivalent
Professional Experience:
3 5 years in an Administrative position
Geographic Experience:
Not required
Computer Skills:
Good knowledge of office and web applications
Language Skills:
Arabic and English (ability to write read and speak)
Market/Industry/Functional Knowledge:
Good knowledge of administrative and clerical procedures
Good knowledge of data recording and management methods tools and related techniques
Good knowledge of principles and processes for providing personal services
personnel management,archiving,oracle,arabic,employee relationships,human resources,administrative,management,human resources operational,fusion,coordinators,hr systems & processes support,data recording and management,personal services,oracle fusion
Employment Type
Full Time
Key Skills
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