Review tender documents including scope of work, drawings, and specifications
Coordinate the input from all Offshore Operations departments into a single proposal summary
Attend bid interviews with Management and participate in Houston reviews
Ensure all input bid has been reviewed and approved by the Division Manager and General Superintendent and Division Manager before submittal. The Diving Manager is to review and approve all diving estimates
Determine if any clarifications are required from the company regarding the information provided in the tender documents
Circulate relevant sections of the tender documents and develop v=briefing documents for all division departments
Prepare technical clarifications/qualifications about the scope of work, drawings, and specifications and submit them to the Proposal Coordinator
Determine the sequence of work to be performed
Determine the equipment to perform the work based on availability, tender requirements, and management bid philosophy
Determine the crew make-up required for each phase of the project. Update and circulate crew make-ups as required. This includes nationality determinations and alterations to standard changes to cost for alternate nationalities, fuel, catering pricing, etc.
Determine the duration of work, using historical records for similar jobs where applicable
Prepare a bar chart schedule for the marine work including vessel modifications and other preparatory work
Prepare miscellaneous costs for offshore work. This will include barge rig-ups / designs, port clearances, and project consumables. The offshore miscellaneous costs will include input from Diving, E&M, safety, etc. And identify all costs of compliance with the tender documents
Coordinate all required construction engineering and preparation of technical drawings for bid submittals
Prepare written procedures on safe work methods which meet project requirements for inclusion in the technical bid submission
Ascertain what work contained in the proposal document is to be subcontracted if any
Prepare technical description and bid price structure for subcontract requests for a quotation based on anticipated schedule and Company’s job requirements. This is performed in coordination with the Subcontracts Administrator and Proposal Coordinator who assemble the commercial portions of the request quotation. Typical
subcontracts the Offshore Coordinator will be responsible for are:
Survey
Dredging
Pipe haul
Near shore crossing
Pipeline pre-commissioning
Answer technical clarifications requested by the tendering Subcontractors if any
Evaluate subcontract qualifications and make recommendations to the Proposals Coordinator for a lump sum and miscellaneous costs
Review subcontract qualifications for incorporation into principal qualifications to the company
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