Accounts Payable Clerk

Job Summary
The AP Processing Specialist will be responsible for invoice processing exception handling of some of the over 90000 invoices per year spread over 1 US entity and 1 Canadian entity. They will work closely with the SSC Malaysia AP team to resolve any AP issues. They will also be in charge of administering the T&E and PCard programs for Bostik Inc.

Essential Duties & Responsibilities with % Breakdown:
Identify the major activities or responsibilities of the job (usually 4 to 6). Using a short phrase name or list each activity; estimate the percentage of time spent on each one. Then describe each activity in detail and how it is done. Use increments of 10% and higher.

o Processes exception handling invoices in a timely manner.
o Ensures all invoices are routed for appropriate approvals in accordance with DOA.
o Knowledgeable on invoice processing methods including PCards Travel & Expense cards Threeway match fleet payments and direct vouching.
o Assists with month end accounting accruals and ensures invoices are accrued for appropriately.
o Ensures that business approvals occur timely prior to invoice due date.
o Performs account reconciliations as needed.

Company Credit Cards Administration (35%)
o Administers company T&E and PCards sets up new users and provides training.
o Assists employees with expense reporting issues and account reconciliations.
o Loads daily and monthly files into SAP and ensures payment to Citi is processed timely.
o Ensures all expenses align with policies and performs periodic audits.
o Works directly with DataBasics and Citi support teams on issue resolution.

Communications (10%)
o Works closely with other departments such as Finance Purchasing Master Data and Logistics to resolve and escalate issues.
o Review analyze and respond to external and internal inquiries; research and correct discrepancies as needed.
o Assist Shared Service Center in Malaysia on invoice/vendor issues.
o Collaborate with the business to better understand business requirements.

Special Projects (5%)
o Crosstrains with other members of Accounts Payable team.
o Assists with internal and external audits by providing supporting documentation.

Minimum Qualifications
Min Years of Experience 23 years experience in some of the following; accounting finance business administration or related field