Receptionist

ESSENTIAL DUTIES AND RESPONSIBILITIES

Front Desk Operations:

• Greet and welcome visitors in a friendly and professional manner.
  

• Answer and direct incoming calls promptly and efficiently.
  

• Manage and maintain a clean and organized reception area.
  

Visitor Management:

• Register and sign in visitors ensuring compliance with security procedures.
  

• Notify appropriate personnel of visitor arrivals.
  

• Issue visitor badges and collect them upon departure.
  

Communication:

• Relay messages accurately and promptly to the intended recipients.
  

• Handle inquiries and provide information about the organization.
  

• Assist with general email correspondence.
  

Administrative Support:

• Assist with clerical tasks including photocopying faxing and filing.
  

• Manage and organize office supplies placing orders as needed.
  

• Assist with scheduling appointments and conference room reservations.
  

Security (Physical Cyber and Data):

• Monitor and control access to the premises.
  

• Issue and deactivate access cards for employees and visitors as required.
  

• Collaborate with security personnel to ensure a secure physical environment.
  

• Maintain awareness of cybersecurity best practices.
  

• Report and escalate any security incidents promptly.
  

Collaboration:

• Liaise with other departments to facilitate smooth communication.
  

• Work closely with security personnel to ensure a secure environment.
  

Requirements

QUALIFICATION

• Candidate must possess a Bachelors Degree in Business Studies/Management Marketing or equivalent;
  

• With at least 1 year of relevant work experience as a Receptionist or in the Customer Service field.
  

• Flexible and fast in picking up instructions;
  

• Personable with excellent oral and written communication skills;
  

• Computer proficient