Office Assistant mwd

Were a diverse group of committed individuals empowered to thrive on challenge share ideas and pursue our ambition to transform the way commerce works.

So what about you Do you want to help shape the future Join us and youll open the gateway to a world of endless possibilities.

At Productsup youll be an intrinsic player in a vibrant culture that brings together people with opportunities ideas with implementation and ambition with achievement.

You can make great things happen in your career by making great things happen in commerce.

Productsup the place where people are empowered to shape the future of commerce.

Your role and goals

Do you enjoy creating a welcoming environment and ensuring a remarkable office experience Do you strive to best assist your office community and colleagues Then join us at Productsup. We are looking for an Office Assistant for our Berlin headquarters.

As the Office Assistant you are the main contact for visitors to Productsup. You will maintain our front desk on a daily basis and perform a variety of administrative and clerical tasks with the primary goal of customer satisfaction.

This is an onsite role and you will work in our Berlin office 5 days per week.

In your first 3 months you will:

• Provide coverage for the front desk. You will receive greet and direct people calls issues and deliveries to the appropriate department or employee with a warm and professional demeanor
• Ensure our office and front desk runs smoothly by keeping it tidy and ordering office/kitchen supplies when necessary
• Maintain office security by following safety procedures and controlling access via the reception desk
• Assist with various administrative tasks including file organization invoice management and document preparation.
• Oversee the work schedule of our contractors e.g. cleaning service
• Be responsible for mail/parcel sorting and distribution to the appropriate recipients (both locally and internationally)
• Prepare meeting rooms for our staff and external guests

In your first 6 months and beyond you will:

• Ensure our office runs smoothly by maintaining good relationships with all internal and external stakeholders such as the building caretaker property management IT cleaning service suppliers landlords neighbors etc
• Bring in new ideas to create structured processes and workflows within office management
• Ensure our new office space will be a place where people love to come to
• Be a helping hand with room booking and ad hoc events if necessary also outside the office

What you bring to the team

• 12 years of experience as a Receptionist Front Office Representative in the hospitality industry or a similar role
• Multitasking and timemanagement skills with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Knowledge of Google Suite
• Strong communication skills
• Full professional proficiency in German and English

What we offer you

• A permanent position with an attractive salary at our growing company
• Ongoing internal and external training plus a yearly learning budget to help you continuously grow professionally and further your career with Productsup
• Opportunities for engaging in our Corporate Social Responsibility initiatives plus one paid Impact Day per year dedicated to voluntary work
• Employee referral bonuses: we know that talent attracts talent and we encourage you to refer people you know to join our team
• The opportunity to take ownership and responsibility impacting the companys growth in an international environment with 40 nationalities
• Discounted Urban Sports membership

Productsup values diversity. We celebrate our differences and strive to learn from each other with the firm conviction that diversity drives innovation. Our commitment to equal opportunities begins at the hiring process and extends to our whole working culture. We pledge to social and environmental initiatives that support a sustainable environment. Everyone has a unique contribution to make and all are welcome.