Outreach Events Manager

KID smART is a non-profit organization that engages children and educators in dynamic, creative, and relevant learning through the arts. Through partnerships with K-8 schools, KID smART provides collaborative artist residencies, professional development for teachers and teaching artists, and after-school and community-based programming to empower all children to unlock their full academic, creative, and personal potential.

SUMMARY OF JOB POSITION

The Outreach and Events Manager works closely with KID smART staff to sustain and deliver joyful, mission-aligned fundraising and community experiences. With an attendance of 150-500 people, KID smART s events deepen relationships with supporters and partners and promote community awareness of arts integration. The ideal candidate for this position is an organized and dynamic problem-solver who is able to manage multiple

projects at once in a fast-paced environment. The Outreach and Events Manager will regularly communicate with and update the Executive Director on events and outreach activities and tasks.

RESPONSIBILITIES OF JOB POSITION

Outreach and Events Manager responsibilities include, but are not limited to:

Events Management

Manage the budgeting, design, coordination, and evaluation for KID smARTs events, including its annual fundraiser, cultivation events, and bi-annual conference

Assist the Programming Team with logistics coordination for thought leadership programs

Collaborate with various teams and partners to implement audience-appropriate experiences, visibility campaigns, and donor/sponsor solicitations

Work with vendors and venues to establish costs, event requirements, and deliverables

Manage volunteer recruitment, meetings, training, and participation in events and event committees

Maintain event records, manuals, and reports

Represent the organization at events and in PR segments and interviews regarding events

Community Outreach and Engagement

Develop and maintain impactful partnerships to help achieve KID smART s service goals and mission

Identify opportunities to collaborate with Creative Schools and local partners on projects that increase KID smART s presence within the community

Increase community engagement and brand awareness through participation in community events

Manage protocols and annual calendar of community outreach activities

Development Support

Assist the Development Director with drafting fund development budgets as they relate to fundraising campaigns, events, and grant applications

Assist with fundraising, donor cultivation events, and other projects as needed

Seek out and secure sponsorships and in-kind donations for events and special projects

Strategic Planning

Monitor and update special projects and events within KID smART s 5-year Strategic Plan to ensure events and outreach goals are being met

Ideal KID smART candidates are:

Organized and hardworking - they work hard, manage their time well, communicate clearly and in a timely fashion, and have excellent follow-through

Supportive - they are there when they say they will be there and do what they say they will do with energy and empathy

Resourceful - they recognize the wealth of knowledge that exists within themselves and in the field to share with colleagues and are driven to continually expand their knowledge base and understanding of the arts education field

Collaborative - they work well with others, can manage multiple projects with multiple partners, communicate and cooperate with purpose and humor

Technically proficient - Proficiency in Google Suite, Microsoft Office, project management platforms, and graphic design applications

Requirements

The successful candidate will have the following experience:

3 years of experience coordinating and executing a variety of events, including fundraisers, workshops, and conferences

Demonstrated project management skills and ability to manage multiple concurrent projects simultaneously

Strong customer experience skills and the ability to build and maintain relationships with team, community, volunteers, and vendors

Excellent communication and interpersonal skills, and comfort communicating across a diverse range of audiences

Ability to clearly articulate the mission and programs of KID smART

Proficiency in managing administrative functions, including: calendar management; scribing meeting minutes/summaries; record keeping; process building

Ability to work and positively function within a team environment

Benefits

Health

Dental

Vision

Paid holidays

Generous PTO

The successful candidate will have the following experience: 3 years of experience coordinating and executing a variety of events, including fundraisers, workshops, and conferences Demonstrated project management skills and ability to manage multiple concurrent projects simultaneously Strong customer experience skills and the ability to build and maintain relationships with team, community, volunteers, and vendors Excellent communication and interpersonal skills, and comfort communicating across a diverse range of audiences Ability to clearly articulate the mission and programs of KID smART Proficiency in managing administrative functions, including: calendar management; scribing meeting minutes/summaries; record keeping; process building Ability to work and positively function within a team environment