Project Administrator

Project Administrator (PA) Position Description

Reports to: Project Manager

Hours: Primarily M-F 8:00 AM to 4:30 PM unless otherwise dictated by Project Manager; 40-hour work week

Job Location: 2040 Alum Creek Drive; Jobsite as assigned

General Overview: The Project Administrator will assist the project team with daily administrative duties as assigned by the Project Manager (PM), Assistant Project Manager (APM), and Project Engineer (PE). This position will work in an office setting, both at our corporate offices and various jobsite field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Know and follow company policies and procedures
• Collect, organize, and maintain project documents
• Update and maintain all project changes and upload to project controls software

• Coordinates review of plan changes and communicates them to the project management team
• Prepare and provide documentation to internal teams
• Order resources as required
• Assist with all change management, time and material invoicing and allowance tracking
• Assist with the submission of Request for Information (RFI) including logging/tracking and communicating to all internal team members.
• Assist with subcontracts, purchase orders, and pricing changes to the work
• Assist with the management of submittals including procuring from material suppliers, logging, and tracking
• Collect and manage material certifications, bills of lading, and any jobsite tickets that relate to accounts payable
• Itemize/Code accounts payable invoices from vendors and subcontractors for approval by PE/APM/PM
• Coordinate with vendors and subcontractors on accounts payable invoices
• Develop, track, and send monthly invoices to contract and non-contract customers
• Follow up with customers on past-due payments as directed by PE/APM/PM
• Assist with revenue and cost projections
• Organize and submit closeout documents and As-Built drawings
• Provide a constant support system for project teams
• Coordinate with field staff to ensure all documentation is clear and concise and matches all processes

• Other duties as assigned

Any deviation of job responsibilities must be first cleared by the Project Manager.

Experience/Skills:

• Highly organized and accurate
• Strong verbal and written communication skills
• Proficiency in email, internet and Microsoft Suite of products preferred
• Must have a motor vehicle record that satisfies the Company’s insurance requirements
• Must have reliable transportation
• Must be able to pass a drug test
• Must be able to successfully complete necessary background checks

Education Requirements

• High School Diploma or equivalent

An Equal Opportunity Employer