The Project Coordinator is responsible for ensuring the company's clients receive prompt and accurate project assistance with on-going and new IT projects. The role will report to the company's PMO. The duties of the role include but are not limited to assisting in the planning and overseeing of projects to ensure they are completed in a timely fashion and within budget, assisting in designating project resources, preparing budgets, monitoring progress, and keeping stakeholders informed the entire way. This must all be performed within the confines of a company's goals and vision.
JOB DUTIES AND RESPONSIBILITIES:
Coordinate internal resources and third parties/vendors for the flawless execution of projects
Assist in ensuring that all projects are delivered on-time, within scope and within budget
Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
Ensure resource availability and allocation
Assist in the creation of a detailed project plan to monitor and track progress
Assist in management of changes to the project scope, project schedule and project costs using appropriate verification techniques
Measure project performance using appropriate tools and techniques
Report and escalate to management as needed
Assist in performing risk management to minimize project risks
Assist in the creation of and maintenance of comprehensive project documentation
Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
Track project performance, specifically to analyze the successful completion of short and long-term goals
Meet budgetary objectives and adjust project constraints based on financial analysis
Assist in the development of comprehensive project plans to be shared with clients as well as other staff members
Develop spreadsheets, diagrams, and process maps to document needs
EDUCATION AND EXPERIENCE:
High school diploma or GED required
Associates degree preferred in computer science, business administration or a related field is preferred
Bachelor's degree in computer science, business, or a related field is a plus
2 years of project management coordination and related experience
At least 3 years of experience in a customer service role is preferred
Previous experience in a IT Support role or organization is a plus
KNOWLEDGE, SKILLS AND ABILITIES:
Basic computer and operating system knowledge
Knowledge of industry applications, processes, software, and equipment
Knowledge and experience with Microsoft Excel and Word
Knowledge and experience with the Microsoft 365 suite is preferred
Skill in typing to ensure quick and accurate entry of service request details
Soft skills such as telephony, communication, active listening, and customer-care
Ability to solve problems creatively
Ability to work in a team and communicate effectively
Ability to multi-task and adapt to changes quickly
Ability to match product resources to technical requests appropriately
Ability to think critically outside of process or structure and provide real-time solutions for clients
Ability to recognize and escalate potential points of growth within the department
Service awareness of all organization s key services for which support is being provided
Understanding of support tools, techniques, and how technology is used to provide services
Strong familiarity with project management software tools, methodologies, and best practices
Excellent analytical skills
Strong interpersonal skills and extremely resourcefulAbility to complete projects according to outlined scope, budget, and timeline
Self-motivated with the ability to work in a fast-paced environment
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