Admin Officer

JOB DESCRIPTION:-

HR Activities:-

• Recruitment:
  • Is always marked when requirements are floated by Regional HR
  • Gather all resumes, update excel sheet / software
  • Organise the assessment for the candidates
  • Organise interviews, ensuring presence of entire panel, coordinate presence of candidates
  • Ensure feedback forms are filled and signed by the Panel and share the same with Regional HR
• Appointment Letter Generation:
  • Send an email and call to the shortlisted candidate congratulating the prospect and enlisting the documents required within a defined period
  • Coordinate with shortlisted candidates for securing relevant documents
  • Post go ahead from RHR, generate reference number
  • Generation of Reference Number within 48 hours from the date of short listing
  • Ensure query resolution within 48 hours of receiving the same from HR HO
  • Ensure handover of appointment letter to the selected candidate
  • Coordinate joining formalities with the candidate within defined TAT
  • Ensure that the candidate completes all joining formalities, that biometric is activated within 5 days of joining. This is to ensure that no employee / prospective employee is working without appointment, biometric registration.
  • Ensure employee number generation and biometric generation for attendance

• Exit Formalities

• Sending an email to RHR & HR @ HO when an employee resigns
• Follow-up for exit papers of the resigned employee from reporting managers
• Escalation to RHR in case there is no response from the reporting manager
• Maintaining and updating resignation tracker at location level
• Ensure proper filling of exit forms
• Implementation of Absconding process

• Employee Engagement

• To ensure TGIF activities are conducted at Branch level
• To act as a Whistle Blower at your region and report the same to RHR

Compliance Activities:-

• Scheduled visits to:
  • PT Submission every month & ensuring PT submission for all the respective branches.
  • Employment Exchange for ER1 file every quarter
  • Labour welfare office for submission of labour fund on half yearly

• Responsible for timely generation and renewal of Shops and Establishment certificates
• Arranging ESIC card camp at your respective branches within prescribed time

• Ensuring a proper display of notices and policies on notice board at your respective locations
• Ensure that all relevant registers applicable for that state are maintained

Admin Activities:-

• Responsible for identifying and sourcing of vendors at the time of establishment of new branches or if the need arises. These include Chair vendors / Inverter vendors / A/c vendors / Water purifier vendors / Movers & packers etc. The scope includes vendor scrutiny, registration, inviting quotations, negotiations for cost benefit.
• Timely visits to all the branches of your respective region. (At least one visit at every branch in a month). Resolve issues related to electricity / AC/ renovation / plumbing / networking etc.

• Ensuring payment clearance of vendors from the HO within pre defined TAT. Submission of original bills to HO.

• Monitoring & Managing:
  • Inventory & Stationary as per office requirement
  • Courier services
  • Cleaning Material as per individual branch requirements
  • Data Compilation and co-ordination with respect to- Attendance of Office boys.

• Co-ordination for End-to-end induction and training sessions:
  • Hotel bookings
  • Employee travel arrangements
  • Breakfast, lunch & refreshments during or post training sessions

IT Activities:-

• Maintaining and Co-ordination:-
  • Responsible for co-ordinating to resolve queries related to system, printer & scanner with IT Team.
  • Maintaining Asset verification report and ensuring Installation of new system for all your branches
  • Coordination regarding work related to net working / CC TV Camera / Network link & server issue

Skills :