Senior Executive Assistant (C-Suite)

Seeking an Executive Assistant (C-Suite) for an investment management client in the Galleria area (Houston, Texas).

• Role is Hybrid (3 days per week in office / 2 days WFH) Galleria area


• Base Salary range of $84k - $96k DOE plus 10% bonus opportunity and excellent benefits

This role is responsible for performing all administrative functions required by the President. Provide backup administrative support to C-suite executives and assist other executive assistants, as necessary.

Education / Experience

• Bachelor's degree strongly preferred.


• Minimum of ten (10) years of administrative work experience at the executive or C-level required.


• Proficiency in Microsoft Office and other applicable systems


• iManage experience is a plus.

Job Description

• Responsible for planning, coordinating, and managing executive and company retreats, holiday parties, and other special events.


• Review invoices and provide the accounting department with payment information as required


• Attend and record minutes and action items in senior management staff meetings.


• Manage offsite storage for records retention and destruction in keeping up with automated dates


• Prepare expense reports and reconcile pCards for President and Chairman/CEO


• Manage President's calendar, with duties to include, but not be limited to, scheduling, creating itineraries, presentation materials, and all other meeting-related items


• Make all travel arrangements as required for the President and others if requested.


• Represent the company at highly visible and prestigious events


• Responsible for office management duties including office moves, procurement of office furniture, artwork, office maintenance, and other related duties


• Screen incoming calls and open, sort, and route President's mail as directed.


• Assist with charity donation requests.


• Perform various other special project duties or tasks as assigned from time to time by the President.