Seeking an Executive Assistant (C-Suite) for an investment management client in the Galleria area (Houston, Texas).
- Role is Hybrid (3 days per week in office / 2 days WFH) Galleria area
- Base Salary range of $84k - $96k DOE plus 10% bonus opportunity and excellent benefits
This role is responsible for performing all administrative functions required by the President. Provide backup administrative support to C-suite executives and assist other executive assistants, as necessary.
Education / Experience
- Bachelor's degree strongly preferred.
- Minimum of ten (10) years of administrative work experience at the executive or C-level required.
- Proficiency in Microsoft Office and other applicable systems
- iManage experience is a plus.
Job Description
- Responsible for planning, coordinating, and managing executive and company retreats, holiday parties, and other special events.
- Review invoices and provide the accounting department with payment information as required
- Attend and record minutes and action items in senior management staff meetings.
- Manage offsite storage for records retention and destruction in keeping up with automated dates
- Prepare expense reports and reconcile pCards for President and Chairman/CEO
- Manage President's calendar, with duties to include, but not be limited to, scheduling, creating itineraries, presentation materials, and all other meeting-related items
- Make all travel arrangements as required for the President and others if requested.
- Represent the company at highly visible and prestigious events
- Responsible for office management duties including office moves, procurement of office furniture, artwork, office maintenance, and other related duties
- Screen incoming calls and open, sort, and route President's mail as directed.
- Assist with charity donation requests.
- Perform various other special project duties or tasks as assigned from time to time by the President.