Automotive Office Administrative Assistant

Automotive Dealership Office Assistant Manager

Our company has an outstanding opportunity for a results-focused, highly driven and experienced individual to perform various clerical duties and accounting functions as determined by the Office Manager.

***Some accounting knowledge is required for consideration of this position.***

Job Responsibilities

• Performs A/P and/or A/R functions, deposits, cash receipts, billing, etc.
  
• Coordinates month-end and quarterly accounting reviews
  
• Prepares daily inventory and units sold reports
  
• Updates client records as needed
  
• Verifies data, completes state forms, makes disbursement for taxes and fees, and submits to the state
  
• Processes new car and pre-owned registrations on dealers software system
  
• Processes pre-owned vehicle title transfers
  
• Prepares and distributes title envelopes
  
• Maintains follow-up on all incoming titles
  
• Maintains and reconciles schedules for tax, title and license payable and lien payoffs
  
• Processes payoffs on trade-ins and floor plan, pulls contracts and forwards to financial institutions
  
• Verifies finance and insurance (F&I) data to documents
  
• Reconciles inventory schedules as assigned on a weekly and monthly basis
  
• Processes rebates
  
• Attends department meetings
  
• Provides support to Office Manager
  

Requirements

Education and/or Experience

• Automotive dealership experience preferred but not required
  
• Accounting knowledge required (college degree and/or work experience)
  
• Current Notary Public commission preferred
  

Benefits

• Salary is based on experience and is competitive with the retail automotive market.
  
• We offer an excellent benefits package.