Administrative Assistant

About Cewas Middle East: Cewas middle east is the regional branch of cewas global a swiss nonprofit organisation that supports innovation in water and sanitation and other environmental subsectors. Cewas offers professional training coaching mentorship and market development interventions for green innovators and entrepreneurs while creating improved market opportunities for innovations in water and sanitation solid waste management agritechnology and energy. Check out Cewas Website!

Cewas would like to hire for an Administrative Assistant to support the local team in project and office admin. The potential starting date for this position is Aug 15th 2024.

The Administrative Assistant will provide administrative and financial management support to the Cewas team in Jordan to ensure efficient operations and management of projects leading to smooth functioning of the organization and compliance with the donor requirements. This role requires a proactive individual who is a true gogetter with a strong administrative and/or finance background and prior experience working with donorfunded NGOs.

Tasks

Scope of Work

Under the supervision of the Project Lead the Admin Assistant is expected to provide:

1. Administrative Support*:

• Manage daytoday administrative functions including scheduling of meetings and handling correspondences with partners and beneficiaries;
• Support in planning of workshops training sessions and conferences including all logistical aspects related to venue selection catering transportation and accommodation of participants;
• Support in data collection data entry (surveys and forms) and archiving where needed;
• Coordinate with participants vendors and partners to ensure smooth communication pre and post events implementation.
• Manage the procurement of office supplies and equipment;

1. Financial Administration:

• Assist in resolving vendor invoices payments and cash reimbursements;
• Ensure proper documentation and filing of financial records related to project activities in alignment with Cewas financial management processes.

* The Assistant is expected to support in offsite activities outside Amman from time to time.

Requirements

Qualifications

• Education: A minimum of Bachelors degree in Business Administration Procurement & Supply Chain Management Logistics Management or any other related field.

• Experience: Minimum of three (3) years of administrative experience preferably with at least one (1) year in an International NGO.

• Skills:

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook etc)

• Strong organizational and time management skills

• Excellent written and verbal communication skills in Arabic and English (B2 Level).

• Experience in event planning and management.

• Familiarity with financial management and procurement is a plus.

Key Competencies

• Attention to detail and and ability to navigate through multiple tasks simultaneously
• Strong work ethic and ability to maintain confidentiality.
• Adaptability flexibility and ability to work in a dynamic work environment
• Ability to work independently and as part of a team.

Benefits

Remuneration and Benefits

• Salary range is set according to the canidates expertise and skills
• Work with a multidisciplinary and resourceful team in the Middle East
• Free access to Cewas learning and training resources

Application Process

Interested candidates should submit the following by 1/8/2024. Please include Administrative Officer Application in the subject line of the email.

1. Up to date CV/resume
2. A 1page cover letter describing competencies and relevance to the role (NonAI Generated!)