Purchasing Manager

Job Summary:

Core Responsibilities:

• Enforce procurement policies to normalize the purchasing process and ensure procedures of getting suppliers are in line with the company regulations
  
• Ensure effective and consistent engagement of suppliers ensure services assessment and preselection effectiveness as well as tendering and vendor price agreement negotiations and ensure comparisons and assessments for best value for money are conducted
  
• Ensure regular market surveys to keep up to date on all trends and changes in prices products and availability. Keep the management constantly informed about market changes that affect the purchasing process
  
• Stores Management ensures efficient management of the stores where optimum levels and best practices are followed. Manage inventory variances through the purchasing system.
  
• Work closely with user departments to ensure they have sufficient supplies and are wellstocked for all seasons
  
• Ensure the purchase of the best quality of goods available (according to the management) at the possible without compromising on quality and ensure negotiation of s with suppliers.
  
• Work closely with the Executive Chef and Food and Beverage Manager to advise on purchase quantities and qualities based on business and operations levels
  
• Works closely with the storekeeper and ensures the stores space of delivered goods and dispositions of goods is well managed clean and well arranged.
  
• Ensure timely requisitions of all supplies keeping in mind business and operational levels
  
• Work closely with the Finance section to ensure timely payment facilitation to suppliers.
  
• Ensure suppliers adhere to timely delivery of all goods and supplies so as to ensure smooth business operations
  
• Review analyze and approve all purchases to ensure justification exists and policy is followed
  
• Assist in the selection of appropriate suppliers and contractors fostering strong working relationships with key suppliers
  
• Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received but not yet invoiced before monthend as detailed in the Policy & Procedure Manual.
  
• Coordinate purchases related to capital projects with the corporate purchasing department as well as outside contractors to ensure hotel standard is maintained
  
• Conduct frequent quality control audits to ensure team members are properly trained and following established procedures.
  

Requirements

• Minimum 4 years experience in a similar role within a hospitality environment.
  
• A graduate in Bachelor of Commerce (Supply Chain Management option) or its equivalent.
  
• Professional qualifications like CPSP.
  
• Strong working knowledge of Sun System and Infor Q & A.
  
• Possess excellent negotiation communication and interpersonal skills.