Key Responsibilities:
- Welcome and assist visitors and clients inperson and over the phone delivering exceptional customer service.
- Direct phone calls to the correct individuals and promptly relay messages.
- Act as the point of contact for building management vendors and office facilities; coordinate fire drills and distribute buildingrelated communications.
- Oversee daily beverage services including stocking coffee tea and snacks in office kitchens.
- Maintain and service multifunction coffee machines; load and unload the dishwasher and hand wash delicate items as needed.
- Remind staff about personal items in the refrigerator and perform weekly cleanouts.
- Regularly inventory order and restock office and kitchen supplies.
- Ensure the office remains clean keep printers/copiers stocked and dispose of old print jobs.
- Manage lunch orders and deliveries; organize catering and event planning for both inoffice and external events.
- Provide a consistent and professional experience for all office visitors.
- Handle conference room scheduling and ensure rooms are set up and cleaned after meetings.
- Maintain and update the office phone list seating chart and floor plans.
- Manage keycard access and update vendor contacts and other officespecific databases.
- Coordinate shredding services and manage inhouse and offsite filing systems.
- Sort daily mail receive deliveries and manage shipping services (FedEx UPS USPS couriers).
- Assist with various projects and provide backup support to the administrative team.
Required Qualifications:
- Bachelors degree with 23 years of experience in a corporate or professional environment.
- Previous reception and administrative support experience preferred; professional appearance and demeanor.
- Excellent communication and customer service skills; ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office and willingness to learn new software platforms.
- Strong attention to detail time management and organizational skills.
- Ability to lift 1020 pounds and frequently move around the office.
- Capability to work both independently and collaboratively across different office locations.
- Selfstarter with the ability to anticipate office needs and follow through with minimal direction.
Preferred Qualifications:
- Experience managing conference room schedules.
- Familiarity with office inventory management and supply ordering.
- Basic event planning and coordination skills.
- Experience with office security procedures and keycard access systems.
- Previous experience maintaining office databases and filing systems.
- Bonus
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Remote Work :
No