Project Assistant Support amp Admin - International Organization for Migration

Position Title : Project Assistant (Support & Admin)

Duty Station : Doha Qatar

Classification : General Service Staff G4

Type of Appointment : One Year Fixed Term with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 June 2024

Established in 1951 IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration works closely with governmental intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential

Applications are welcome from first and secondtier candidates particularly qualified female candidates as well as applications from the nonrepresented member countries of IOM. For all IOM vacancies applications from qualified and eligible firsttier candidates are considered before those of qualified and eligible secondtier candidates in the selection process.

For the purpose of this vacancy the following are considered firsttier candidates:

• Internal candidates
• Candidates from the following nonrepresented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; GuineaBissau; Holy See; Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates except candidates from nonrepresented member states.

Context:

Under the overall supervision of the Head of Office and the Assistance Programme Coordinator and the direct supervision of the Project Coordinator (NFIs and Distribution) working closely with the Assistance Programme Units (Protection M&E MHPSS CE Education SMS) HR Admin Finance and Procurement and Logistics Unit and all IOM thematic units the incumbent will be responsible for performing the following tasks.

Core Functions / Responsibilities:

1. Under the guidance of the Project coordinator and Senior Project Assistants participate/assist in the implementation and monitoring of project activities.

2. Retrieve compile summarize and present information/data on specific project topics.

3. Assist in monitoring budget; verify availability of funds; obtain necessary approval and update budgetrelated information.

4. Support administrative coordination of project implementation involving liaison with diverse organizational units and external parties to initiate requests obtain necessary clearances process and followup on administrative actions etc.

5. Draft status reports identifying shortfalls in delivery and bringing them to the attention of the supervisor.

6. Draft correspondence reports briefing notes graphics statistical tables presentations and other forms of documentation.

7. Organize meetings workshops and training sessions.

8. Respond to general information requests and inquiries; set up and maintain files/records.

9. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with four years of relevant experience; or
• Bachelors degree in political or social sciences International Relations Development Studies Migration Studies Human Rights Law or related fields from an accredited academic institution with two years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities national/international institutions United Nations agencies and nongovernmental organizations;
• Experience in working with migrants refugees internally displaced persons victims of trafficking and other vulnerable groups; and
• Prior relevant professional experience in NFIs distribution in a humanitarian context.
• Prior experience working in camps.

SKILLS

• Basic knowledge of Microsoft Office (Word PowerPoint and familiarity with Publisher) and Office 365 (SharePoint OneDrive and Teams).
• Excellent operational organizational and communication skills and the ability to work harmoniously with colleagues from diverse backgrounds.
• Proven experience in drafting reports and other information products
• Experience in project management monitoring evaluation and reporting will be an advantage.

Languages

IOMs official languages are English French and Spanish.

REQUIRED

For this position fluency in English is required (oral and written).

DESIRABLE

Working knowledge of Arabic Dari Pashto and Urdu is an added advantage.

Notes

*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (confidential

Required Competencies

Values

• respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• demonstrates ability to work in a composed competent and committed manner and exercises careful judgment in meeting daytoday challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others makes people feel safe respected and fairly treated.

Core Competencies

• develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• continuously seeks to learn share knowledge and innovate.
• takes ownership for achieving the Organizations priorities and assumes responsibility for own action and delegated work.
• encourages and contributes to clear and open communication; explains complex matters in an informative inspiring and motivational way.

IOMs competency framework can be found at:

confidential

Competencies will be assessed during a competencybased interview.

For further information and other job postings you are welcome to visit our website: confidential

How to apply:

In order for an application to be considered valid IOM will only accept applications received through IOMs Online Recruitment Platform. You can access this vacancy announcement at the following link:

Internal Candidates:

confidential

External Candidates:

confidential

Interested candidates are invited to submit their applications via the above link not later than not later than 23 June 2024.

Only shortlisted candidates will be contacted.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application interview processing training or other fee).

Posting period:

From 6 June 2024 until 23 June 2024

Eligibility:

This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment.

Job Type: Fulltime

Pay: QAR14500.00 QAR15000.00 per month