Materials CoordinatorPurchasing Agent

Materials Coordinator/Purchasing Agent

The Materials Coordinator/Purchasing Agent plays a crucial role in purchasing inventory management and vendor relations at our plant. Utilizing the computerized maintenance management system (CMMS) the Materials Coordinator/Purchasing Agent ensures a seamless flow of materials supplies and services to support maintenance production and other departmental schedules. This role involves overseeing the entire lifecycle of purchasing inventory and vendor relations processes with a proactive approach to improving current systems and procedures. The Materials Coordinator/Purchasing Agent also supervises the daily activities of the Warehouse Operator and supports all company policies goals and objectives professionally.

• Ensure accurate inventory management by implementing effective tracking processes ensuring optimal inventory levels.
• Collaborate with the Maintenance Planner/Scheduler and other personnel to ensure materials and services align with the Maintenance Schedule and departmental needs.
• Maintain uptodate status on all purchase orders informing relevant departments of any potential issues that may cause delays.
• Monitor site chemical usage coordinating with department management and place chemical orders as needed.
• Oversee inventory accuracy with Accounting through cycle counting inventory transactions and physical counts.
• Maintain a clean organized warehouse environment.
• Handle warehouse duties related to the receipt shipment storage distribution or delivery of products parts and materials.
• Operate equipment such as hand trucks forklifts or other heavy machinery to manage inventory.
• Identify and implement opportunities for improvement in inventory management.

Purchasing

• Manage the entire purchase order process from initial quote preparation to final verification including authorizing payments and reconciling delivered items.
• Track purchase order status using reporting tools to ensure timely delivery of materials and communicate any changes across the organization.
• Serve as the main contact for supplier relationships resolving issues related to pricing quality quantity delivery and invoices.
• Work with accounting maintenance production and other departments to maintain proper documentation for purchased equipment parts and services.
• Monitor and communicate significant cost impacts to relevant department personnel.
• Continuously seek and implement improvements in the purchasing function.

Additional Responsibilities

• Assist with developing the weekly maintenance schedule in coordination with relevant department personnel.
• Support engineering projects as directed.
• Provide management with suggestions for efficiency improvements.
• Ensure safe work practices at all times reporting any safety issues to the manager and EHS Manager immediately.
• Perform other duties as needed to maintain safe and productive operations within the plant.
• Promote a high level of service and work performance fostering a team environment and a positive workplace culture.
• Maintain confidentiality of all records and company matters.
• Represent the company positively in the community.

Minimum Requirements

• Associate’s Degree in a related field (a combination of relevant experience and education will be considered).
• Minimum of a High School diploma or GED.
• 2 years of experience in inventory management.
• 2 years of experience in purchasing.
• 2 years of experience in manufacturing industrial or agricultural settings with a general understanding of parts electrical welding and mechanical equipment.
• Maintenance experience is beneficial.
• Valid driver’s license.
• Proficiency in reading writing and comprehending English.

Skills and Abilities Required

• Detailoriented with high accuracy and excellent followup skills.
• Strong analytical and problemsolving abilities.
• Thorough understanding of purchasing and inventory policies and procedures.
• Excellent communication organizational documentation and time management skills.
• Intermediate knowledge of MS Office particularly MS Excel and the ability to quickly learn new software.
• Ability to perform essential job functions outside of normal working hours.
• Strong commitment to safety and environmental compliance.

Physical Requirements

• Ability to work around and on industrial equipment.
• Ability to climb stairs and ladders up to 30 feet.
• Ability to lift up to 50 pounds.
• Ability to operate a forklift.
• Exposure to loud noises wet and humid conditions fumes airborne particles toxic chemicals and extreme temperatures depending on weather conditions.
• Ability to wear Personal Protective Equipment (PPE) in designated areas including hard hats safety glasses gloves steeltoed boots and hearing protection.