Typist Clerk

Tasks

Job Summary:
The typist clerk is responsible for performing clerical duties that involve typing and data entry tasks. They work under the supervision of administrative or office managers to ensure efficient and accurate handling of information.

Key Responsibilities:

1. Typing: Inputting formatting and editing various documents such as reports letters memos and forms using word processing software.
2. Data Entry: Entering and updating data into computer systems or databases from paper documents electronic files or other sources.
3. Proofreading: Reviewing typed material for accuracy completeness and compliance with established formats and procedures.
4. Filing and Record Keeping: Organizing and maintaining physical and electronic files ensuring easy retrieval and confidentiality of information.
5. Communication: Assisting in answering phones taking messages and responding to inquiries related to typing and data entry tasks.
6. Collaboration: Working collaboratively with other clerical staff supervisors and department personnel to complete tasks and achieve departmental goals.
7. Administrative Support: Providing general administrative support such as scheduling appointments making photocopies and distributing mail as needed.

Requirements

Skills and Qualifications:

• Proficient typing skills and familiarity with typing software (e.g. Microsoft Word Excel).
• Attention to detail and accuracy in data entry and typing tasks.
• Basic knowledge of office equipment such as printers scanners and photocopiers.
• Organizational skills and the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality of sensitive information.
• High school diploma or equivalent; additional qualifications in office administration or typing courses may be preferred.