Job Title: Accounts Executive
Reporting To: DFM
Accounting and Financial Management:
- Perform daily accounting tasks including journal entries ledger postings and reconciliation using Tally Prime.
- Maintain and update financial records ensuring accuracy and compliance with accounting standards.
Student Concession Management:
- Process and verify applications for student concessions.
- Ensure all concessions are accurately recorded and reflected in the financial system.
- Communicate with unit staff for any queries
AfterSchool Activities and Extra/Cocurricular Collections:
- Manage and track payments for afterschool activities and ensure all collections are properly recorded.
- Coordinate with activity coordinators to maintain uptodate records of student participation and payments.
- Prepare and issue receipts for collections and handle any related financial inquiries.
Attendance Register Ratification:
- Verify and ratify attendance registers to ensure accuracy and compliance.
- Coordinate with teachers and administrative staff to resolve any discrepancies.
- Maintain updated attendance records in the financial system as required.
Coordination and Support:
- Collaborate with various departments/units to ensure smooth financial operations.
- Address and resolve any financial discrepancies or issues promptly.
Secondary Support for Purchase Function:
- Provide secondary support to the purchase team
- Assist in the procurement of goods and services ensuring timely and costeffective purchasing.
- Help evaluate and select suppliers based on quality price and service.
- Prepare and process purchase orders track deliveries and manage vendor relationships.
- Ensure proper documentation and recordkeeping for all purchasing activities.
- Coordinate with various departments to gather purchase requirements and ensure timely fulfillment.
Qualifications:
o Bachelors degree in Accounting Finance Business Administration or a related field.
o 12yrs experience in accounting and purchasing preferably in an academic setting.
o Proficiency in Tally Prime and Microsoft Excel.
o Strong organizational and time management skills.
o Excellent attention to detail and accuracy.
o Effective communication and interpersonal skills.
Sr. Accounts Executive (Payables)
Reporting To: DFM
Reportees: Jr Accounts Executive (2)
Accounts Payable Management:
- Oversee and manage the accounts payable function ensuring timely and accurate processing of invoices and payments.
- Verify and reconcile vendor statements and resolve any discrepancies.
- Ensure all payment transactions are recorded accurately in Tally Prime.
Statutory Compliance:
- Ensure timely and accurate filing of statutory returns such as PF ESI TDS GST and PT.
- Stay updated with the latest changes in statutory regulations and ensure compliance.
- Coordinate with statutory auditors and provide necessary information for audits.
Bank Reconciliation and Payments:
- Prepare and review bank reconciliation statements (BRS) on a regular basis.
- Manage and process payments ensuring all payments are made in a timely manner.
- Oversee petty cash management and ensure proper documentation.
Coordination and Support:
o Collaborate with various departments/units to ensure smooth financial operations.
o Address and resolve any financial discrepancies or issues promptly.
Bank Related Coordination:
o Liaise with banks for various transactions and resolve any banking issues.
o Manage bank accounts and ensure proper documentation for all banking activities.
o Monitor and manage company cash flows.
Team Handling:
- Lead and manage a team of junior accountants providing guidance and support.
- Delegate tasks effectively and ensure team members meet their targets.
- Conduct performance evaluations and identify training needs
Qualifications/Skills:
- Bachelors degree in Accounting Finance Business Administration or a related field.
- Minimum of 35 years of experience in accounts payable statutory compliance and team handling.
- Proficiency in Tally Prime and Microsoft Excel.
- Strong understanding of statutory compliances including PF ESI TDS GST and PT.
- Excellent organizational and time management skills.
- Strong analytical and problemsolving abilities.
- Effective communication and interpersonal skills.
- Certification in Tally Prime and advanced Excel skills.
- Prior experience in a senior accounting role.
- Familiarity with other accounting software and tools.
- Ability to work independently and manage a team.