Clinic Administrator

Greeting clients and visitors

Scheduling Appointments includes appointments/evaluations for new clients and existing clients. Follow up with clients if client is late/does not show. Update therapists schedules to reflect appointment types including but not limited to: no authorization cancelled within 24 hours no show make up visit etc.

Maintain new referral/client information responsibilities include sending out and receiving back new client packets schedule evaluations file evaluation reports within 7 days and mail a copy to parent/legal guardian and a copy to referral source schedule client with therapist enter new client into billing software ensure all information in client chart is complete so we can bill for services.

Responsible for obtaining coverage for evaluations and treatments. Responsible for oversight of clinic staff member s schedules to ensure treatment time is maximized and all clients are seen as scheduled.

Preparation and management of client charts responsibilities include preparation of patient chart at client s checkin enter client in electronic health record (onset SOC date name DOB insurance copay codes).

Provide Billing Support Collect any copays and/or other amounts owed at client checkin as instructed by the Outpatient Billing Specialist. Send all copays to corporate office as instructed and in a timely manner.

Ensure all equipment is stored appropriately and is in good working order. Ensure any work orders for equipment or facility repairs are directed to corporate in a timely manner.

Responsible for maintaining a safe working environment for staff and a safe clinical environment for patients.

General office/receptionist duties including but not limited to answering phones.

Other office and housekeeping duties as assigned to include but is not limited to ensuring entry way lobby and all common areas are safe clean and presentable to guests/clients/visitors at all times. Trash and restrooms should be monitored for cleanliness. Restrooms should be stocked with supplies at all times. Ensure a clinic policy is in place to ensure materials and equipment are cleaned on a routine basis.

Maintain customer relationships with referral sources through verbal and/or written communication.

Ensure current professional license for each clinical staff is displayed in designated area.

Assist with credentialing process as needed.

Order supplies and treatment materials Submit through Corporate Office with Manager/Director prior approval.

Complete insurance verification for new referrals prior to scheduling evaluation and repeat insurance verification monthly using approved insurance verification process.

Other duties as assigned

Benefits

OUR PLAN INCLUDES:

• Competitive Compensation
  
• Comprehensive medical dental & vision plans
  
• Teledoc
  
• Paid Time Off (PTO)
  
• Retirement Plan (401K)
  
• Life Insurance
  
• Company paid group life insurance
  
• Short & Long term disability
  
• Critical Illness
  
• Flexible Spending
  
• Licensure Reimbursement
  
• Bereavement Leave
  
• Accidental death and dismemberment
  
• Clinical support and training
  
• Continuing Education
  
• Tuition Assistance
  
• Christmas Club
  
• Surgical & Major Imaging Discount Card