IN-DOH-Administrative Assistant

Job id: 737788

Department: Administrative Assistant

Position: DOH

Location: 2 N Meridian St Indianapolis IN 46204

Duration: 5 Months

• Position is onsite Monday thru Friday 37.5hour week.
• Initial interview will be held via teams with inperson interviews required for 2nd interviews.
• Position will require occasional travel for meetings or admin. duties. Travel is reimbursable.

Purpose of Position/Summary:

• The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD) Rapid Response Team (RRT) and the Produce Safety Team.
• Under the supervision of the RRT/Produce Safety Program Manager this person acts as an assistant for the manager and all team members in order to complete duties efficiently.
  

The incumbent will:

• Provide a wide range of administrative assistance to two programs within the Food Protection Division.
• Act as a liaison between program or department administration state agencies and other stakeholders.
• Provide routine policy interpretation and related decisions to stakeholders.
  Research and prepare various reports for manager.
• Prepare and processes correspondence and verbally communicates with the public or other agency representatives.
• Directs incoming correspondence to the appropriate individual.
• Reviews and inspects incoming documents for accuracy completeness and to ensure compliance with applicable federal state and local rules and regulations. Obtains necessary approvals if needed.
• Provides technical guidance and composes manuals for agency personnel.
  Coordinates clerical and administrative functions.
  Other duties as assigned.

Required skills:

• High school diploma or equivalent
• 3 years full time experience performing administrative support bookkeeping office management or related experience.
• Ability to use Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Prior experience analyzing procedures and policies and writing procedural manuals.
• Prior experience with researching and preparing departmental reports.
• Strong communication skills both written and verbal.
• Prior working experience in an assistant manager role in an office environment.