Reports Assistant

ROLE OVERVIEW:

As a Typist you will play a crucial role in accurately and efficiently transcribing inspection reports generated by our inspection team. Your expertise in typing and attention to detail will ensure the production of highquality reports that meet our clients expectations.

RESPONSIBILITIES:

• Transcribe handwritten inspection reports into digital format using word processing software with high accuracy and speed.
• Arrange and format the content of inspection reports according to predefined templates ensuring consistency and adherence to company standards.
• Review typed reports for errors in grammar punctuation spelling and formatting making necessary corrections to ensure the accuracy and professionalism of the final product.
• Coordinate with inspection team members and supervisors to clarify any ambiguities or missing information in handwritten reports ensuring the accuracy and completeness of the final product.
• Save copies of the reports into the defined database of completed inspection reports ensuring confidentiality and data integrity.
• Distribute (via mail or electronically) copies of the completed reports to customers and engineers.
• Manage workload effectively meeting tight deadlines while maintaining a high level of accuracy and attention to detail.
• Adhere to established quality control procedures to ensure consistency and accuracy in all typed reports.
• Remain updated on company policies report templates and formatting guidelines to enhance typing efficiency and maintain consistent standards.

EDUCATION & QUALIFICATIONS:

• Maths and English GCSE (or equivalent) preferred.

TRAINING KNOWLEDGE & EXPERIENCE:

• Proven experience as a typist data entry operator or similar role preferably in a technical or engineering environment.
• Proficient typing skills with exceptional accuracy and speed.
• Excellent knowledge of word processing software (e.g. Microsoft Word) and ability to format and organise documents effectively.
• Strong attention to detail with the ability to detect errors and inconsistencies.
• Solid grammar punctuation and spelling skills.
• Excellent time management and organizational skills.
• Ability to work independently and meet deadlines with minimal supervision.
• Familiarity with technical terminology commonly used in engineering inspections would be an advantage.

Part Time Fixed Term Contract