Executive Personal Assistant

Executive Assistant/Personal Assistant, Supporting the Founder of AI tech firm

AI Tech firm looking for an Executive Personal Assistant to support the Founder. The ideal candidate has experience supporting C level executives in a fast past environment, is able to work as needed/when needed and is adept in managing fluid and always changing responsibilities and tasks. This role is based out of our New York City office in Soho and, ideally, in office fulltime.

Responsibilities:

• Schedule, calendar, and communication support for founder
• Manage personal calendar, including scheduling personal appointments and pay bills
• Coordinate travel arrangements. Create itineraries, file & document trip information including photo, travel information, etc.
• Liaison with house managers at multiple homes, deal with vendors and service people
• Run necessary errands
• Assist with organization of (virtual) company events, meetings, etc.
• Ad hoc administrative tasks
• Prioritize time sensitive information, ensure action items addressed in a timely manner
• Use creativity and excellent judgement to make informed, decisions and get the job done
• Actively communicate with team, prioritize conflicting needs, handle matters on short timelines when needed

Qualifications:

• 5+ years of experience in a prior EA role at venture-backed startup, hedge fund or PE industry
• Familiarity with B2B SaaS companies
• Extreme hunger and passion for learning, growth, and leadership
• Financial services selling experience and/or work experience (M&A/IB/Private Equity/Consulting) a plus
• Demonstrates excellent communication skills, written and verbal
• Highly organized strong attention to detail and thoroughness of work product
• Strong work ethic, enthusiastic, enjoys being part of a high performing team
• Ability to take initiative, improvise to solve problems and always think proactively
• Excellent interpersonal skills, ability to adapt to different personalities and work styles
• Highest integrity, ability to frequently deal with confidential iinformation with professionalism and discretion
• Bachelor's degree preferred

Salary:

• DOE, plus bonus and exceptional benefits

Skills : Nope