Senior Vendor Relations Administrator

The Senior Vendor Relations Administrator is responsible for on-boarding of all new vendors and for ensuring that all required documentation is up-to-date and accurate. This role is also the main contact for the Spend Connect contract management system, supporting contract owners firm-wide, ensuring that all contract information is properly entered and all associated vendor information is populated and properly maintained.
Responsibilities:
Manage vendor on-boarding process, which includes making contact with prospective vendors, collecting on-boarding information and ensuring that the Accounts Payable team has the proper information to input into the vendor master.
Act as subject matter expert for the Prevalent vendor on-boarding system by raising help desk tickets as needed and ensuring that the system is performing as expected.
Provide day-to-day support to the firm as the main administrative contact for the Spend Connect contract management system by uploading contracts and inputting information in the system for various contract owners.
Ensure that vendor documentation is properly maintained and kept up-to-date, including certificates of insurance.
Run and review reports out of the Spend Analytics program to ensure that vendor contracts are matched properly. Identify areas where contracts are missing and follow-up with the budget owners for the contract and associated information.
Monitor the master data records ensuring that classifications and other information are correct so that transactions flow through the system properly. Work with responsible parties to make corrections when errors are identified. Inactivate vendors as needed.
Convert vendors that are paid by check or wire to ACH payments wherever possible. Verify vendor banking instructions and communicate changes to the Accounts Payable team as needed.
Prepare and submit Client required Diverse Vendor Spend reports quarterly.
Participate in special projects as needed.

Hours & Attendance:
Hybrid Work Schedule, currently 3 days a week in the New York Office (subject to firm policy)
Role is based in the New York Office