Executive Assistant

What are the Roles and Responsibilities of this role?

• Manage and plan department meetings and team building events assist with agenda building, logistics, set up for onsite activities like townhalls in new FLEX environment.; Department meeting coordination within DnA and with other departments
• Reserve conference room, set up for meetings and arrange for necessary catered meals; Work with other EA's for the scheduling of various committee meetings
• Manage the calendar, conflicts, and travel arrangements for VP (and General and Group Managers as requested); Prepare and submit expense reports assuring timely and accurate submission/documentation
• Respond to calls & correspondence, as needed, in a timely and courteous manner, and provide information and assistance as necessary.
• Administer and reconcile various department purchases with corporate issued P-card; Process and Track department invoices and purchase orders
• Maintain department's organizational charts and phone lists
• Receive and prioritize mail; perform other functions (scanning, photocopying, faxing).
• Manage and maintain department distribution lists
• Manage supplies--place new orders when necessary
• Maintain department contact for facilities and other miscellaneous issues, working with other departments for resolution
• Coordinate new hire/contingent/consultant setups